Venue
> Research and recommend an appropriate venue
> Negotiate favourable rates
> Book and manage AV and Technical equipment
> Coordinate venue personnel
> Coordinate food and beverage requirements
Accommodation
> Research and recommend accommodation providers
> Negotiate appropriate rates
> Ongoing communication with nominated hotels regarding guest requirements
Marketing
> Assist and coordinate the development of conference theme and logo
> Coordinate design, production and distribution of brochures, programmes and other printed materials
> Coordinate and manage conference website
> Source all conference accessories.
Administration
> Provide a fully equipped Secretariat during the conference
> Provide computerised registration and database management facilities
> Arrange insurance at competitive rates
> On-site venue and event management
> Post event evaluations as required
Programme
> Assist with planning programmes and agendas
> Advise on programme structure and timing
> Assist with accompanying social and special events
> Coordinate Partner/Family programmes
> Create, promote and manage pre and post conference touring options
Sponsors
> Coordinate design and production of sponsorship documents and materials
> Facilitate liaison between sponsors and venue regarding specific requirements
Speakers
> Coordinate the selection of suitable speakers
> Liaise with speakers regarding travel, accommodation and technical requirements
Financial
> Prepare budget according to client brief for approval by appropriate committee
> Prepare cash flow chart and projections for appropriate committee